Conference Work Group

Purpose

The ACCT Conference Work Group (CWG) assists ACCT Staff with fulfilling the ACCT mission and building the ACCT brand through the annual international ACCT conference. The purpose of the CWG is to assist ACCT Staff in ensuring that the ACCT Annual Conference is well planned, organized and highly beneficial to attendees through year-round volunteer work.

Roles

_{*subject to change}

• Below are brief descriptions of the roles within the CWG. The descriptions and links to more in-depth descriptions are not exhaustive and are subject to change based upon the needs to plan and execute a successful event. 

  • Conference Work Group Coordinator  (4 ppl)

    • Tasks and projects as assigned covering all areas of the CWG. 

  • Digital Coordinator (1 person)  

    • Conference App/ Conference Photography / PR&M Liaison on behalf of CWG / Conference Sponsorship Live Streams / On-site Conference Social Media Coverage/ Assist with Conference Website / Assist with Virtual Conference as Needed / Slideshows 

  • Exhibit Hall Coordinator (2 ppl)

    • Assist HPN (see below) with on-site Exhibitor Logistics / Liaison between HPN, Show Decorator, ACCT Staff, & Service Crew

  • Registration Coordinator (1 person) 

    • Assist HPN Global with onsite registration logistics / Lead SC Volunteers at Registration

    • Generate registration desk schedule for all CWG assisting and provide needs to SC to appropriately staff desk during peak times

    • Assist ACCT Staff with coordination of inventory, packing, and shipping from host location back to ACCT Storage

  • Service Crew Coordinator (2 people)

    • Review / Screen SC applicants and conduct 1:1 calls with potential applicants

    • Coordinate SC Scheduling with the full CWG team in advance

    • Manage all aspects of Yellow Hat Team on-site and coordinate specific tasks with full CWG throughout the event starting with the Service Crew orientation

      • Set the tone for what it means to be an on-site volunteer

  • Special Projects Coordinator (1 person)

    • Auction / Olympics

    • Assist at Registration as needed

    • Receptions / décor 

    • Networking Opportunities

  • Workshop Coordinator (4 ppl) –   

    • General Conference CEU’s / ICE CEU’s / OR CEU’s / Pre-con / Post-con / Certifications / Hybrid - Virtual Conference / Presenter Communication & Support / Workshop Review Task Force (WRTF) / Session Selection / AV Assistance for Large Events (Opening / Awards)

  • Secretary

    • This is a shared role which will be fulfilled by each CWG volunteer based upon the roster outlined in the CWG Shared Google Drive.

    • This role requires the volunteer to take minutes during the full CWG team call and brainstorming sessions. 

      • If a volunteer is unable to fulfill this duty when assigned, they must find another CWG volunteer to cover for them.

Additional ACCT Conference Partners:

• HPN Global: 3^rd party contractor that assists with Site selection as well as registration (attendee & exhibitor) management from beginning to end.           

  • Work with ACCT Staff to secure future contracting for ACCT Events

  • Work with local Decorator to set show floor plan and manage Exhibitors as well as ACCT Conference Signage needs

  • Work with ACCT Staff to build & manage all aspects of ACCT Conference registration portals for Advertising, Exhibitor, Sponsorship Opportunities as well as Attendee registration

  • Work with Registration Coordinator and Exhibit Hall Liaison to operate, supervise, and support the setup and operations of the Exhibit Hall and Registration Area